Payroll

Payroll totals each employee’s hours, pay, and tips for a pay period, so you can check them and hand them to your payroll provider or accountant. Selflane doesn’t pay your staff. You fix wrong timecards right here before you send the report.

Open Employee > Payroll in the Back Office . You need manager access to open it.

What you see without wage access

Owners see everything on this page. Other users see pay, tips, and Payroll Settings only if their login has Can access wage and edit timecards turned on in Users & Access. Without it:

The Labor Report has no Cost column.
Employee cards show hours and the employee’s sales, but no pay or tip rows.
The Time Card Report hides Rate, Pay, and Cash Tip, and the timecard editor hides Rate.
The Payroll Settings card doesn’t appear.

Choose the pay period

The page opens on the current payroll week, from the payroll start day up to today. To report on a different period, pick new dates in the date range at the top. You can’t pick a future date, and the range can be up to one year.

For a two-week pay period, select both weeks. Each employee card then lists Week 1 and Week 2 separately, because overtime is counted per week.

Labor Report

The Labor Report card totals the whole period. Switch its view in the card header:

Roles (the default) - one row per job role, sorted by most hours. If you use departments, a total row for each department follows, then the overall Total.
Employees - one row per employee who worked, with their roles, then the Total.

Both views show Reg Hours and OT Hours. With wage access, Cost shows what those hours pay.

If you have salaried staff and wage access, the hourly total is labeled Hourly Total. Salaried staff follow it, then Total Labor, which adds salaries to hourly pay. Salaried hours are never overtime. When the period has order tips, Total Tip is the last row. It adds up the CC Tip rows only. Cash tips are on each employee’s card.

The 0:00 button switches all hours on the page between hours and minutes (7:30) and decimals (7.50). Use decimals for most payroll services. The PDF and CSV buttons download the Labor Report as shown.

Read an employee’s payroll

Below the Labor Report, the Payroll Report lists one card per employee, sorted by name. The card title shows their number in the list, name, and employee ID if they have one, for example 1. Alexia Medina (4001).

Each card has one row per week and job role:

Week and Role - which week of the period and which job role.
Reg Hours and OT Hours - regular hours, and hours over 40 in that payroll week.
Reg Pay and OT Pay - pay for each. Overtime pay includes the overtime boost.
Total - pay for that row.

Under the week rows:

Total - the employee’s hours and pay for the period.
CC Tip - tips on the orders the employee rang up, before any tip sharing. Shown when they have any.
Cash Tip - cash tips a manager entered on their timecards. Shown when they have any.
Total Tip - CC Tip and Cash Tip together.
Total Pay - pay plus all tips.
Net Sales and one row per tax - what the employee sold and the tax on it, when they took orders.

Users without wage access see only the hour columns and an Amount column with Net Sales and the tax rows. An employee who took orders but never clocked in still gets a card with their tips and sales.

Fix a timecard

Hours come from timecards, so a missed clock-out or a forgotten break shows up as wrong hours here. To check or fix them:

Open the timecards:
- Click a week row on an employee card to see the timecards behind that row.
- Click the list icon in the upper-right of an employee card to see all of that employee’s timecards.
- Click All Timecards next to the Payroll Report title to see everyone’s.
In the Time Card Report, click the timecard to fix. The Edit Time Card window opens.
Make your changes and click Save.

After you save, the payroll totals recalculate.

To add a missing timecard, click Create in Timesheets. Payroll only edits timecards that exist.

Read the Time Card Report

The report groups timecards by employee, then by job role. Each employee and each role has a summary row, followed by one row per timecard. Columns:

Employee, ID, and Role. ID shows when at least one employee has an employee ID.
Clock In and Clock Out.
Break - unpaid break time. Shows when any timecard has an unpaid break.
Hours - time worked, minus unpaid breaks.
Rate, Pay, and Cash Tip - with wage access.

Marks at the end of a timecard row:

A green 7 - the timecard is synced to 7shifts.
A warning triangle - someone has edited the timecard.

A timecard over 10 hours is highlighted orange, so you can spot a missed clock-out. Click a timecard row, not a summary row, to edit it.

Use the PDF and CSV buttons to download the Time Card Report.

Edit the timecard

The Edit Time Card window has these fields:

Server - the employee. You can’t change it on an existing timecard.
Role - the job role worked. Choosing a role fills in that role’s rate.
Rate - the hourly rate for this timecard. Shown with wage access.
Clock In - when the shift started.
Has Clock Out - turn on and set Clock Out when the shift ended. Turn off to leave the employee clocked in. Clock out must be after clock in.
Cash Tip - cash tips for this shift. Staff can’t enter cash tips on the POS, so a manager adds them here.

Below the fields, the window shows when the timecard was created, its ID, any 7shifts error, a log of past edits, and the clock-in photo if one was taken.

Fix breaks

Breaks save separately from the rest of the timecard. Use them when a server started a break and never resumed it: clock-out closes the open break, so the rest of the shift goes unpaid.

Add Break - add a break inside the shift.
Break Start and Break End - when the break started and ended. A break with no end shows Still on break. Set an end to close it.
Paid - check for a paid break. Unpaid breaks come out of Hours.
Remove - delete the break.

The line under the breaks shows the unpaid break time and the hours that result. Click Save Breaks to keep the changes. Save or undo break changes before you click Save on the timecard.

Cancel or restore a timecard

A canceled timecard stays on file but doesn’t count toward payroll. Use it for a duplicate or mistaken clock-in.

To cancel, open the timecard and click Cancel Timecard. The change saves right away.
To count it again, click Restore Timecard.

Restoring checks that the timecard doesn’t overlap another of the employee’s timecards. If you need to change the times, save them first, then reopen the timecard and restore it.

Set the payroll week and overtime boost

The Payroll Settings card at the bottom of the page sets how overtime is counted. It shows only with wage access.

Payroll start day - the day your payroll week starts, Sunday through Saturday. Payroll and the Timesheets week view both use it.
Overtime boost - the percentage added to the base wage for hours over 40 in a payroll week. Enter a whole number from 0 to 100. The default is 50, which pays time and a half. Enter 0 to pay overtime hours at the base wage.

Click Save, or Reset to undo your changes. The page reloads the current payroll week on the new start day.

Overtime is weekly only, per location. Selflane doesn’t calculate daily overtime or double time.

Download the Payroll Report

The Payroll Report download has a table for each employee, with the same rows as their card. Send it to your payroll provider or accountant.

Next to the Payroll Report title, click the download icon.
Choose CSV or PDF.

The download includes each employee’s ID when one is set on their profile in Team. In both the CSV and the PDF, the ID is the first column and is filled on every row, so rows stay matched to the right employee after you sort or filter the CSV. Each table title also shows the ID next to the employee’s name.

The ID column appears only when at least one employee has an ID.

Hours download in the format the page is set to. Switch to decimals with the 0:00 button first if your payroll service needs them.

Color key

The key at the bottom of the page:

Reg - regular hours.
OT - overtime hours.
Green - the employee hasn’t clocked out yet.
Orange - the timecard is over 10 hours. The employee may have forgotten to clock out.
Red - the timecard is canceled.

Timesheets - review punches by day or week and add timecards.
Team - set job roles, wages, employee IDs, and salaries.
Users & Access - give a login wage access.
7shifts - sync timecards with 7shifts.