Sales Stats

Stats shows how sales trend over a year and what sold over a month or a date range. Use it to compare months or weeks, find your best and worst sellers, check modifier and ingredient usage, and see where discounts went.

Open Sales > Stats in the Back Office . You need manager access to open it.

The page has two parts: General Sales Stats for the year at the top, and the Item Sales Report below it, with its own period.

General Sales Stats

General Sales Stats totals a year of sales by month or by week. Its numbers come from the same daily reports as Daily and Monthly.

Pick the view and year

Monthly or Weekly - Monthly shows one row per calendar month. Weekly shows one row per week, Monday to Sunday, labeled with the Monday’s date.
Year selector - opens on the current year and lists the last four years. Choose More… to go back to 2016.

In Weekly, the year is made of whole weeks, so it can start in late December or end in early January. In the first days of January, the page can open on the previous year if today still falls in that year’s last week. Because of this, the weekly Sum can differ from the monthly one, as the note under the table says.

Only periods with orders get a row.

Charts

Two bar charts show each month or week:

Gross Sales - each period’s Total Receivables. When guests paid Selflane fees on online orders, the chart is titled Restaurant Total and leaves those fees out.
# Orders - the number of orders, not counting canceled ones.

Table

The table has one row per month or week and a Sum row at the bottom. Period and these columns show when the year has something in them:

# Orders - orders placed, not counting canceled ones.
Net Sales - item sales after discounts, plus service items.
Tax, Tip, and Fee (in-store) - collected on top of net sales.
Gift Card - gift cards sold.
Third Party - sales from delivery apps and other ordering platforms.
Deduction - amounts deducted from orders.
Adjustments - order adjustment lines such as cash discount, surcharge, service fee, and penny rounding. When the year’s reports carry a named breakdown, a column for each kind follows, such as Cash Discount or Surcharge.
Selflane Service - what guests paid Selflane on online orders, such as the service fee.
Delivery Expenses - the delivery fee and driver tip guests paid on delivery orders.
Total Receivables - the full amount guests owe, including tax, tips, and fees.
Restaurant Total - Total Receivables minus what guests paid Selflane. Shown only when the two differ.

A column with nothing in it for the whole year is hidden.

Export the table with the CSV or PDF button next to the year.

Item Sales Report

The Item Sales Report breaks down what sold in a period. Pick the period at the top of the section, and all five cards below update together.

Pick a period

Month - one calendar month. It opens on the current month. Use the arrows to step back, or click the month to pick one from a grid.
Date Range - any range up to 101 days. It opens on the current month. Pick the dates on the calendar, which stops at today, or choose a preset: Today, Yesterday, This Week, This Month, This Year, Last Week, Last Month, or Last Year.

A range longer than 101 days, including This Year and Last Year, shows Date range exceeds 101 days. The cards keep showing the last valid period until you shorten it.

The report counts orders by their due time, so a scheduled order counts on the day it was scheduled for. Days run midnight to midnight in your business’s time zone. Canceled orders are left out.

If your business day doesn’t start at midnight, these totals can differ from Daily and Monthly, which follow your business day.

Each card has its own CSV and PDF export.

Itemized Sales Stats

Itemized Sales Stats lists every item sold, grouped by P&L group and course, with the selected modifiers under each item:

P&L Group and Course - shown on the first row of each course. Items whose course is missing show No Name Course, and courses without a P&L group show No Name Group.
Item - the item’s name.
Qty - how many were sold.
Net Sales - the item’s sales after any percentage discount on the item. Order-level discounts, such as vouchers, aren’t taken out.
Modifier and Modifier Qty - each modifier choice selected on the item, and how many times. A choice added twice on one item counts twice.

Courses are sorted by P&L group, then by course name. Items are sorted by name within each course.

Grouped Modifiers

Grouped Modifiers totals each modifier choice across all items, with Modifier and Qty. Use it to see which add-ons sell most. Choices with the same name are counted together, even when they come from different modifiers.

Ingredients

Ingredients estimates how much of each ingredient the period’s items used, from their recipes. For each ingredient, it multiplies the recipe quantity by the number of items sold and adds up the results:

Ingredient - the ingredient’s name.
Unit - the unit set on the ingredient.
Price/Unit - the ingredient’s cost per unit.
Qty - how much was used.

The card is empty unless your items have recipes. It is a usage report, not an inventory count.

Discounts

Discounts lists the period’s vouchers and percentage discounts:

Type - Voucher for fixed-amount vouchers. Pct for percentage off on items, including percentage vouchers and item discounts. Special pricing isn’t listed, because it changes the item’s price instead of discounting it.
Name - the voucher’s name. For Pct, the percentage voucher’s name when it was applied to a new order, otherwise the reason recorded on the order or Pct Off.
Amount - the total discount, shown as a negative amount. For a voucher, this is its full value, even when the bill was smaller.

Pct discounts are already taken out of Net Sales in Itemized Sales Stats.

Click View on a row to open a list of the orders that used it.

Discounted Items

Discounted Items lists the items sold at a percentage off, with the selected modifiers under each:

Discount - the percentage off.
Item and Quantity - the item and how many were sold at that discount.
Modifier and Modifier Qty - each modifier choice selected on those items. Each choice counts once per item sold.

On screen, each percentage shows only on its first row, and the items under it are sorted by name. The CSV and PDF exports repeat the discount and item on every row, so you can sort them in a spreadsheet. Quantity stays on the item’s first row only, so totals don’t double count.

If a card can’t load, it shows Couldn't load the item sales report. or Couldn't load discounts. with a button to try again.

Monthly Sales - one month in detail, with best-performing days and guest traffic.
Home - today’s snapshot and the product mix by item, course, or menu.
Discounts - set up the vouchers and special pricing that appear here.
Ingredients and Recipes - add the recipes the Ingredients card reads.